Contents - Index


Inventory Suppliers

This is used to store the names, addresses, and other related information of the inventory suppliers that you use. Suppliers must be established before they may be used in inventory.

Screen Layout
The entire list of your suppliers is displayed on the left side of the screen. This list may be sorted by either column. Click on the column title to reorder the list by that column. Supplier information is changed on the right side of the screen.

Adding a Supplier 
Press the Add button to add a new supplier. A new supplier record will be established with "New" as its Number.

Supplier Number
Each supplier that you input must be assigned a unique number (or I.D.). This number can be up to 10 characters long and may contain any character on the keyboard. Unless you use a large number of suppliers, it is recommended to keep this field simple.

A recommended numbering scheme is one that uses that supplier's name for the number. For example, use "Joe" for "Joe's Automotive Supplies." This number is case sensitive, so "Joe" is not the same as "JOE."

DO NOT USE A SINGLE QUOTE ' CHARACTER IN THE NUMBER FIELD.

Other Fields
Most of the fields on this page should be self-explanatory. The fields that may need further explanation are:

EMail
This is used to store the e-mail address of the supplier. Press the EMail button in front of the field to send an e-mail to the supplier.

Web
This is used to store the website address of the supplier. Press the Web button in front of the field to go to the supplier's website.

Notes
Press the Notes button to view and edit notes for the supplier. This information does not print anywhere and may be as many lines as you wish.

Press the Save button to save your changes.

Editing a Supplier
Supplier information may be changed at any time. Simply locate the supplier in the list on the left and click on it in the list. Then, change the information on the right side of the screen as needed. Don't forget to press the Save button when you are finished.

Deleting a Supplier
A supplier may be deleted from the list as long as it is not being referenced by any of the inventory records in the system. To delete a supplier, locate the supplier in the list on the left and click on it. Then, press the Delete button. You will be asked to confirm the delete. Suppliers that are still referenced in inventory may not be deleted.